Roles and Responsibilities – Project Director

Education and Qualifications

Bachelor's Degree or Master’s Degree in “child related field”, e.g., Early Childhood, Elementary or Secondary Education, Physical Education and Recreation, Child/Youth Development, Child Guidance/Counseling, Child Psychology, Family Studies, Social Work or Human Services preferred. Experience with administrative duties, budgeting, community or family engagement, supervision, and curriculum development experience is preferred.

Responsibilities

Include but are not limited to:

  • Be thoroughly familiar with the approved and/or revised grant, budget and budget narrative.
  • Work with Fiscal Agent to provide HIDOE fiscal updates of expenditures, required 3xs/year.
  • Assure adherence to approved and/or revised grant, budget and budget narrative.
  • Hiring, scheduling and supervising staff.
  • Review and approve expenditures in accordance with approved and/or revised grant, budget and budget narrative.
  • Meet regularly with site coordinators to ensure smooth day to day operations of the program.
  • Supervise and oversee the evaluation tasks and processes for program sites including measurement for high quality programming in core academic areas, and the incorporation of program partnerships to support collaboration and sustainability.
  • Evaluate and monitor program and program staff.
    • Formally document monitoring efforts and feedback using Program Observation Form (or other usable form) and provide feedback at least one time per month
  • Provide overall supervision for required APR data collection and collection of school level grades and assessments for each site.
  • Determine, arrange and implement staff development needs in cooperation with all staff.
  • Work in partnership with the school, families and other partners of the 21CCLC grant to provide quality services.
  • Promote positive, collaborative relationships with students’ families that are linked to learning.
  • Develop and maintain sustainability plan and work towards program sustainability over grant period.
  • Develop operational policies and practices for the out of school time program in cooperation with staff, youth and families.
  • Maintain and ensure 21CCLC Sub-grantee Handbook is complete and up to date.
  • Ensure all required documentation for monitoring is complete, available, and up to date as reflected in the 21CCLC Sub-Grantee (and Site Handbook, if made available).
  • Attend all mandatory meetings, conferences, and trainings.
  • Perform other duties as assigned.
  • Be a steward of public funds.

Schedule

This position may require up to 30-40 hours per week (dependent on grant award and number of program sites) year round. The Project Director should visit each site while students are in attendance, at minimum monthly. The Project Director should be available to Site Coordinators for consultation and guidance daily. Formal meetings with Site Coordinators and other staff should be planned on a regular basis.