Program Implementation Overview

Principles of Effectiveness

The program is following the Principles of Effectiveness:

  • Based on objective data regarding the need for before and after school programs,
  • Based on an established set of performance measures aimed at ensuring the availability of high quality academic enrichment opportunities, and
  • If appropriate, based upon scientifically based research that provides evidence that the program or activity will help students meet the State Student Achievement Standards

Key Performance Indicators

The program is following the Key Performance and Success Indicators as outlined in the applicable RFA and the Approved Application. The program is following and abiding by the applicable RFA Assurances for Program Implementation:

  • An assurance that the program will take place in safe and easily accessible facilities.
  • An assurance that all adults involved in the 21CCLC program have documentation of a completed and satisfactory criminal background check on file with the Lead Applicant.
  • An assurance that the program was developed and will be carried out in active collaboration with the schools the students attend.
  • An assurance that the funds under the program will be used to increase the level of State, local and other non-Federal funds and will not supplant them.
  • An assurance that the program will coordinate Federal, State, and local programs and make the most effective use of public resources.
  • An assurance that the community was given notice of the applicant’s intent to submit an application.
  • An assurance that the application and any waiver request will be available for public review after submission.
  • An assurance of consultation with private schools about grant opportunity and services for private school students.
  • An assurance of using best practices, including evidence-based practices.
  • An assurance that the program will properly address the transportation needs of its students.
  • An assurance that funds will be used reasonably, necessarily, and allocably.
  • An assurance that site and sub-grantee handbooks will be regularly monitored and updated.
  • An assurance that implementation will be regularly monitored and documented by the project director.
  • An assurance of partnerships with educational agencies, community-based organizations, and others.
  • An assurance of meaningful and ongoing services for adult family members.
  • An assurance that students with special needs will not be excluded from the 21CCLC program, regardless of the level or severity of need, provided that they can be safely accommodated.
  • An assurance that programs at all sites will operate at least 2 hours a day, 4 days a week with elementary and middle/intermediate schools operating a minimum of 12 hours a week and high schools operating a minimum of 10 hours a week and will not operate during school hours.
  • An assurance that programs at all sites serve at least 50% of participants attending the program 30 days or more over the school year.
  • An assurance that school administrators provide accurate HIDOE student IDs to 21CCLC program staff to ensure accurate student attendance and performance data.
  • An assurance that an annual program evaluation is completed following the HIDOE template and submitted to HIDOE on time.
  • An assurance that the results of the program evaluation will be used for continuous program improvement and the evaluation will be shared with the adequately disseminated and will be made available for public review upon request.
  • An assurance that required program data will be validated and entered into the appropriate data collection system, in a timely manner as directed by the HIDOE.
  • An assurance that the project will demonstrate all of the programs’ measurable outcomes for student achievement have been met; program monitoring is on-going, meaningful and documented and monitoring findings have been adequately addressed in a timely manner.
  • An assurance all program expenditures follow all applicable fiscal protocols and are aligned to the approved application. All required reports are submitted by scheduled deadlines.
  • An assurance that the project will submit student level program data to HIDOE when requested, to include accurate and timely federal and state reporting, and facilitate statewide evaluation activities.
  • An assurance that the principal/director of each participating school has agreed to actively support the 21CCLc program throughout the duration of the project.
  • An assurance that the all listed applicant staff (Authorizing Agent, Fiscal Agent, Project Director, and Data Specialist) are responsive and cooperative with HIDOE requests and general communications.
  • The costs in this RFA have been arrived at independently, without consultation, communication, or agreement with any other Offeror, as to any matter relating to such costs for the purpose of restricting competition.
  • Unless otherwise required by law, the costs which have been quoted in response to this RFA have not been knowingly disclosed by the Offeror prior to award, directly or indirectly, to any other Offeror or competitor prior to the award of the contract.
  • No other attempt has been made or will be made by the Offeror to solicit or implore any other person or firm to submit or not to submit a proposal in response to this RFA for the purpose of restricting competition.

    Possible Evidence

  • Approval/notification letter/documentation
  • Program Goals and Objectives
  • Operational Structure
  • Key Program Staff Roles/Responsibilities and Transfer Protocols
  • Program Reports (Summer, Fall, Winter)
  • Monitoring Reports
  • Evaluation Reports
  • Student Program Attendance
  • Data Collection
    • 21APR Data
    • Student Academic Achievement Data
    • Student Behavior Data
    • Data Sharing Agreement
    • FERPA 101 Certificate
    • Other data collection efforts
  • Participant files stored and protected for confidentiality
  • Evidence of 21CCLC staff meetings – professional development, monitoring, observing, etc.
  • Data based on Key Performance or Success Indicators
  • Attendance Policy
  • Other