This page will show you the individual monitoring questions that will need to be addressed.
Monitoring Questions
Monitoring Header
Title/Question
This section displays the question or prompt that you’re being asked to answer. These questions are pre-set by the monitoring team and cannot be edited. Please review each question carefully and provide a clear, complete response in the space provided below. Your answers will be used to track program progress, compliance, or other key indicators.
Subgrantee
The subgrantee header displays the name of the subgrantee that the current question is associated with. This helps ensure you’re providing information for the correct program or site. If you manage multiple subgrantees, double-check this header before answering to confirm you’re entering responses under the right organization.
Rating
This section is used to assign a Red, Yellow, or Green rating based on the response provided. In most cases, the State Department will complete this rating as part of their review. However, for certain questions, subgrantees may also be asked to provide a self-rating. If a rating is required from you, please use the Red-Yellow-Green scale according to the guidance provided.
- Green = Meets expectations
- Yellow = Partially meets expectations
- Red = Does not meet expectations
Be sure to review any specific criteria before assigning a rating.
Status
The status field shows the current state of the question or task, helping users understand whether it requires action or is temporarily unavailable. The most common statuses include:
- Open – Ready for response or action.
- Closed – Completed and no further edits are allowed.
- Locked – Not yet available; this item will become accessible once the necessary data or conditions are in place.
- Prerequisite – This item depends on another question being completed first.
Check the status before responding to ensure the item is ready for input.
Comments Icon
The comment icon shows the number of comments associated with the question. This allows users and reviewers to quickly see if there has been any discussion or feedback. Click the icon to view, add, or respond to comments related to that specific question.
Right Sidebar
On the right, you should see a purple box. These will house your filters, so you can easily sort through the questions on the left.
As shown above, these will coordinate with the options that have been pointed out above.
- Subgrantee
- Title
- Monitoring Rating
- Green
- Yellow
- Red
- Question Status
- Prerequisite
- Open
- Closed
- On Hold
- N/A
- Locked
Once you make your selection, be sure to choose the "Apply Filters" button to view your results.
To start over, click "Clear Filters", and the selected filters will be reset and deflected.
Single Monitoring Question
To record your results for each item, click a question to view more details and submit your response.
Monitoring Header
The top of the page, will be broken down similarly to what you seen on the Monitoring Questions.
Title/Question
This section displays the question or prompt that you’re being asked to answer. These questions are pre-set by the monitoring team and cannot be edited. Please review each question carefully and provide a clear, complete response in the space provided below. Your answers will be used to track program progress, compliance, or other key indicators.
Info Button
The Info button provides additional context or guidance related to the question. This may include definitions, examples, expectations, or instructions to help you understand what’s being asked and how to respond appropriately. Click the icon to view any helpful notes from the state team.
Subgrantee
The subgrantee header displays the name of the subgrantee that the current question is associated with. This helps ensure you’re providing information for the correct program or site. If you manage multiple subgrantees, double-check this header before answering to confirm you’re entering responses under the right organization.
Rating
This section is used to assign a Red, Yellow, or Green rating based on the response provided. In most cases, the State Department will complete this rating as part of their review. However, for certain questions, subgrantees may also be asked to provide a self-rating. If a rating is required from you, please use the Red-Yellow-Green scale according to the guidance provided.
- Green = Meets expectations
- Yellow = Partially meets expectations
- Red = Does not meet expectations
Be sure to review any specific criteria before assigning a rating.
Status
The status field shows the current state of the question or task, helping users understand whether it requires action or is temporarily unavailable. The most common statuses include:
- Open – Ready for response or action.
- Closed – Completed and no further edits are allowed.
- Locked – Not yet available; this item will become accessible once the necessary data or conditions are in place.
- Prerequisite – This item depends on another question being completed first.
Check the status before responding to ensure the item is ready for input.
Comments
Text/Comment area
This is the space where you will enter your response to the question. Provide a clear and complete answer based on your program’s activities, documentation, or data. Your response will be reviewed by the monitoring team and may be used to determine your rating. Be as specific as possible, and refer to any relevant guidance or rubric provided in the Info section.
(Bold) - Will bold the selected text. You can also use Command/Control-B to do this via your keyboard shortcuts.
(Italic) - Will italicize the selected text. You can also use Command/Control-I to do this.
[Insert Picture]
(Underline) - Will underline the selected text. You can also use Command/Control-U to do this.
(Strike) - Will strikethrough the selected text. The shortcut for this depends on browser and setup.
(Ordered List) - Will add a numbered list to the selected text. When using this function, you must click Return/Enter to add the next number in the list.
(Unordered List) - Will create a bullet list for the selected text. This works the same as the numbered list, where you will need to click Return/Enter to move to the next line and create a another bullet point.
(Blockquotes) - Will create a slight indent from the rest of your text.
(Link) - Will allow you to create a hyperlink out of the selected text.
After selecting the text, click the Link button, then enter the web address in the popup, and choose 'Save'. the text will turn blue and underline.
Content and Settings button
Next to the comment count, there is a button which will showcase three tabs.
- Activity - Will provide you with a list of users who have been active in the comment section.
- Subscriptions - A list of people who have subscribed to comments.
- Follows - List of people who are following the comments.
Sort drop down
On the far right of the comment count line, you can sort your comments by Oldest and Newest.
Sent Comments
Finally, below you can view and reply to the comments that have been submitted.
Reply
Some items to note:
- You can click on the commenter's name in the purple bar to copy it.
- At the far right corner of the purple comment bar, you can click on the # that appears when you hover there, to copy a link to the comment.
Sidebar Overview
The sidebar helps you navigate key areas of the Monitoring Dashboard and quickly access important program information. It is divided into seven sections, each serving a specific purpose.
Staff
This section displays the executive team for the selected subgrantee. For each staff member, you’ll see:
- Name
- Position title
- Handle/identifier
Next to each name, you’ll find two interactive icons:
- ✈️ Airplane icon – Click to quickly send an email to that staff member.
- ⚙️ Gear icon (next to the position) – Click to initiate a Leadership Transition Form, which is used to report changes in key personnel.
Application
The Application button allows you to view the original grant application submitted by the subgrantee.
- Cohort 15 and below – You will see a PDF version of the full application. This is a read-only file that includes all submitted responses in a single document.
- Cohort 16 and above – You will be able to view each individual question and response from the application directly within the dashboard. This format allows for easier navigation and reference as you review or compare answers.
Use this section to reference original goals, plans, or commitments made during the application process.
Budget
The Budget section displays all submitted budgets for the subgrantee, organized into yearly folders for easy access. This includes:
- Previously submitted budgets from past years
- The currently approved budget for the active program year
Use this section to review financial documentation, track changes over time, or verify which version of the budget is officially approved.
Budget Reports
The Budget Reports section includes all financial documents submitted by the subgrantee to the state fiscal staff. This may include expenditure reports, reimbursement requests, and other required fiscal documentation.
It also contains any budget-related reports generated by the state, such as summary reviews or audit findings. This section serves as a shared record of all budget reporting activity between the subgrantee and the state team.
Form D & E
This section displays the subgrantee’s Form D and Form E submissions, organized into yearly folders for easy reference.
- Form D outlines the number of students the subgrantee has agreed to serve at each site.
- Form E lists the dates and days of operation that each site has committed to being open.
These forms are used to track site-level commitments and ensure alignment with program requirements.
Income/Expenditure Report
The Expenditure Reports section displays all Income & Expenditure Reports submitted by the subgrantee, organized into yearly folders. These reports provide a detailed breakdown of funds received and how they were spent throughout the program year.
Use this section to review financial activity, ensure compliance with budget guidelines, and track spending trends over time.
Associated Questions
The Associated Questions section displays related questions from previous years, along with the ratings that were assigned to each one. This allows you to easily track progress and identify trends over time. By reviewing past responses and ratings, you can better understand how your program is evolving and where improvements have been made—or are still needed.