Handbook Articles

Tab 01 - Statewide Overview and Timelines

  1. Elementary & Secondary Education Act (ESEA) – Title IV, Part B
  2. HIDOE Organizational Chart
  3. Federal Reporting Requirements
  4. Community Engagement Branch Theory of Action
  5. Every Student Succeeds (ESSA) – Title IV, Part B
  6. Purpose of 21st Century Community Learning Centers
  7. Resources from HIDOE
  8. Federal Grants 101

Tab 02 - Subgrantee Program

  1. Program Amendment Request
  2. Program Implementation Overview
  3. Closeout Procedures
  4. Program Prerequisites
  5. Closeout Plan Template
  6. RFA 2021
  7. RFA 2023
  8. RFA 2025

Tab 03 - Data Collection

  1. Data Collection Overview
  2. Teacher Survey Instructions
  3. Student Survey
  4. Student Survey Template
  5. Student Survey Aggregate Template

Tab 04 - Staffing Personnel

  1. Staff/Personnel Overview
  2. Leadership Transition Form
  3. Employee Background Check Verification
  4. Memo Casual Employment Personnel
  5. Casual Employment Guidelines
  6. Summer Staffing Personnel List
  7. Time and Effort Certification Guidance
  8. Time and Effort Certification Video 1
  9. Time and Effort Certification Video 2
  10. Time and Effort Certification Video 3
  11. Payroll Certification Chart
  12. Payroll Certification Procedures
  13. Timesheet Template
  14. Time and Effort Frequently Asked Questions
  15. Roles and Responsibilities – Site Coordinator
  16. Roles and Responsibilities – Project Director
  17. Roles and Responsibilities – Instructor

Tab 05 - Fixed Assets

  1. Fixed Assets Overview
  2. Fixed Assets Inventory Cover Page
  3. Memo: Labeling of Fixed Assets
  4. Executive Summary
  5. Fixed Assets Inventory Template
  6. Fixed Assets Sign-Out Sheet

Tab 06 - Fiscal Management

  1. Forms and Documents to Submit to CEB
  2. AFMS-P1 PO Worksheet
  3. BD-2FED
  4. Vendor List Order Form (VLOF)
  5. Budget Amendment Request
  6. Fiscal Management Overview
  7. Fiscal Guidelines
  8. Income Overview and Reporting Procedures
  9. Capital Expenditures
  10. To Buy or Not To Buy

Tab 07 - Safety

  1. Student Publication and Audio Release Form
  2. Adult Publication/Audio/Video/Release Form
  3. Student Travel Guidelines
  4. Safety and Health Overview
  5. Emergency Readiness Plan Procedures
  6. Federal Commission on School Safety Report
  7. Ensuring Non-DOE Safe Facilities

Tab 08 - Family, Youth, and Community Engagement

  1. Family Participant Sign In Sheet
  2. Family Engagement Resources
  3. Family & Community Outreach Site Log
  4. Family and Community Engagement Partnership
  5. Family, Youth, and Community Engagement Overview

Tab 09 - Advisory Council

  1. Advisory Council Overview

Tab 10 - Monitoring

  1. Monitoring Overview
  2. Site Visit Protocols
  3. Risk Response Protocol

Tab 11 - Evaluation

  1. Performance Indicators
  2. Evaluation Framework
  3. Annual Evaluation Form

Tab 13 - Support Site

  1. Getting Started
  2. Home Page
  3. Handbook
  4. Calendar
  5. Monitoring